Accounts Receivable

Multiple Billing Formats

ComputerEase Construction Management Software offers a variety of flexible billing options.

Billing Options include:

Progress Billing - Create standard AIA billing invoices or use customer specific billing formats. ComputerEase allows you to easily prepare and send pencil copies of invoices for pre-approval, before creating the final, formal billing.
Unit Billing - Units complete can be entered manually or flow directly from job costing to streamline the unit billing process. The unit billing information then flows back to job costing to produce up-to-date unit billing reports.
Time and Materials - Time and Material invoices are the most flexible and often the most profitable, allowing you to select what data fields you want to include. Pricing is automatically pulled from your system for these invoices. Bill for purchase orders even before they have been invoiced, improving your cash flow.
Custom - For custom invoices, just type in a description of the billing and the percent or amount you want to bill. These invoices can also include other information related to the job, such as prior billings and retainage.

The Receivables Center

The Receivables Center allows management all of Accounts Receivable functions from one central location. The Accounts Receivable Center includes a number of valuable accounting reports and also highlights the top five past due customers to help focus your collections efforts.

Collection Notes

Quickly and easily add specific information such as customer contacts, payment status, follow up needed, etc., right to the corresponding invoices. Anyone checking the status of a particular invoice can access the notes to determine further action or relevant information.

Email Feature

The built-in email feature allows you to email completed invoices to get preliminary approval and clear up any questions before sending the formal invoice. This procedure can significantly speed up the payment process.

Track Retainage

Unbilled retainage no longer slips through the cracks. The ComputerEase retainage report tells you exactly your retainage status at all times. ComputerEase integrates retainage amounts into your accounting information so that it is tracked accurately and reflects the actual amount expected from your clients.

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"We know exactly what's happened with that invoice"

Terri Kenny
Accounting Supervisor
Grote Enterprises

The AR (Accounts Receivable) module has a really nice feature where you can keep notes, and you can keep very detailed notes for every invoice uh, that's out there. And uh, you do it by date or however. We have one invoice going on right now we've been trying to collect for, you know, four or five months now, and we have all of that detail in one spot. Uh, if we need to run a clean report, you know, for someone else, we don't have to show the notes. Uhm, but then we can always uh, then our AP (Accounts Payable), our a our clerks they go back once a week, they go through all of their notes that they've collected and they type up a report for myself and the comptroller. And in the meantime if we need something before the official report's uh, written up we can go and click on an individual invoice and we know exactly what's happened with that invoice.

Steve Shipp
VP Finance
HGC Construction

In the accounts receivable, you can add notes to invoices and to owners. So if I have to call someone about a problem, being paid, I can write the note in there then anytime I print out the receivable listing again, the aging report, the notes are right there. So if you said, yes, I'm going to do something on a certain date, I can pull it up, yes, you did or you didn't. And that, that's a big help with the notes inside uh, accounts receivable.