Electronic Timesheets

Entering timesheets electronically in the field means only needing to enter time once. After the project manager completes his timesheet on a laptop, it is emailed back to the home office. The hours are posted automatically to payroll and Job Cost. No more duplicate entries. Getting payroll out can now be done in half the time.

Invoice Routing & Approval

ComputerEase has added a simple-to-use document management system to an already robust accounting and project management suite.

Document scanning and routing to project managers for approval is a great timesaver. No more lost or destroyed paper copies. Once a document is scanned into accounting, it is off of everyone’s desk for good. The project manager is given notice that a document is awaiting his approval. After reviewing the scanned invoice and any documents needing attention, the PM simply indicates status of approval and emails the file back to the office. No paper chase.

Electronic Work Orders in the Field

Preparing work orders electronically in the field means more work orders finished per day. The technician is able to prepare the work order as soon as the work is complete. The system recognizes written signatures for both the tech and the customer. There is no question of approval for invoicing. The tech is able to use handy pull-down menus showing parts and labor rates. He merely points and clicks to enter data into the correct field. Once the work order is complete, it is electronically sent to the home office for billing. Invoicing is a one-step confirmation of the work order.

Electronic Purchase Orders

Project managers are able to prepare purchase orders in the field and send them electronically to the supplier and the home office with FieldEase. The accounting system is updated automatically when the PO is sent. The hassle of preparing and approving purchase orders is over. The material list is available for lookup with a drop down box, allowing project managers to find an item and enter it onto a purchase order with a simple point and click. Purchase orders can also be hand-written electronically in the field. One-time entry POs cut out the paper work.

Forms & Notes

Forms and notes is a new and unique tool for use in the field. Any form in the company can be made available on a computer in the field. For example, your company’s change order form can be filled out electronically. You are even able to handwrite the information, which can then be converted to an electronic file. Once a form is complete, special instructions can be handwritten to accompany the form and made into a permanent record. Even drawings can be attached to the form.